Human Resources & Office Manager

Reports to: Lauren Krull, Director of Finance

Anticipated Start Date: ASAP

Terms of Employment: Permanent, Full-time

Job Purpose

Under the supervision of the Director of Finance, the Human Resources & Office Manager is responsible for managing all aspects of the band office at 110 Thunder Rd, including front desk, stocking supplies, maintaining general cleanliness and supervising reception. The Human Resources & Office Manager is also responsible for all aspects of HR for the Nation, including HR filing, reporting, and complaint resolution. The Human Resources & Office Manager is responsible for ensuring that admin procedures are followed, per the HR Policy.

This is a permanent, full-time position. Office hours are 9am to 4pm, Monday through Friday, with a 1-hour unpaid lunch break between 12pm and 1pm each day.

Duties and Responsibilities

Front Desk

  • Manage reception and ensure visitors are greeted and phones are answered
  • Supervise admin clerks to ensure work flow is maintained
  • Backup reception when needed
  • Ordering supplies, maintaining general cleanliness of desk and office

HR

  • Perform Criminal Record Checks for all potential hires across all departments
  • Prepare draft Letters of Offer as needed
  • Ensure new employee documentation is completed
  • Work closely with Finance/payroll to process new hires
  • Complete WCB filings, resolve complaints per the HR policy, assist department heads with warnings and disciplinary action as needed
  • Process employee termination paperwork, file ROEs
  • Maintain HR records in a safe, confidential manner

Other Tasks

  • Assist Chief Administrative Officer with scheduling and booking meetings
  • Attend and prepare minutes at Chief & Council meetings, prepare agendas and ensure relevant documents are sent to Chief & Council with sufficient time to review ahead of the meeting
  • Run the Health and Safety Committee, including scheduling meetings, planning agendas, taking minutes, reporting to CAO and Council on committee activities
  • Backup IRA (training will be provided)

Credentials/Qualifications

  • Minimum 3 years administration/reception experience required
  • HR experience an asset, Malahat Nation will provide training to the right candidate

The ideal candidate will have the following skills:

  • Communication – strong communication skills, both written and verbal
  • Time Management – candidate must be on time and available during work hours
  • Team Player – candidate enjoys working in a team setting
  • Organization – candidate must excel in organization and filing
  • Confidentiality – this position has a high level of responsibility and the applicant must understand the serious confidential nature of the information processed

Compensation

  • Compensation dependent upon experience
  • Benefits & pension (shared costs) after successful completion of 3-month probationary period

Please submit cover letter and resume to:

Lauren Krull, in person, fax 250-743-3251 or by email: careers@malahatnation.com

Closing Date: October 17th, or until position is filled.

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